Executive Assistant to the Principal
(Fixed term maternity leave cover)
Nelson College for Girls is seeking to employ an Executive Assistant to the Principal for a fixed term period for maternity leave cover. The successful candidate will hold a key position within our busy school environment, using initiative, time management skills and integrity to provide high level support to the principal. An extension to this role also involves providing administrative support and secretary to the Nelson College for Girls Board.
Working alongside the Principal, you will assist them in navigating a demanding schedule, pre-empting requirements well in advance, with integrity and professionalism.
Management of the Principal’s time is a key aspect of the role however, you will also need to be proficient in your own time management, taking pleasure and pride in the ability to manage and prioritise your own tasks and the demands placed on you by students, staff, and the wider school community.
Your ability to communicate information clearly, concisely and in a timely manner to the principal and outwards to the wider community will be important in this position. You will enjoy working in a busy, vibrant environment, often under pressure and with interruption, and relating to everyone with a friendly welcoming attitude. You will be required to prepare documentation and employment contracts, so sound and effective written communication skills are essential to the role. In this capacity you will also need to possess excellent knowledge and understanding of the potential of digital environments, and outstanding capability to utilise these to enable timely and effective delivery of documentation and streamlined processes.
Another key aspect of the role involves some event management. Over the course of the year, the school hosts and organises a number of key events, often outside of school hours, which requires a high level of project planning. It will be essential that you facilitate the successful planning and execution of these events.
In conjunction with the EA to the Principal role, this incumbent also holds the role of Secretary to the Board. This will involve providing administrative support and secretarial duties to support the Nelson College for Girls Board, and at times will call for hours outside of the normal working day to attend and take minutes of meetings. This role is paid 12 hours per month.
The EA to the Principal is a pivotable and prestigious role in a dynamic school environment and would best suit a professional Executive Assistant with proven experience operating at a similar level. If you are someone who prides themselves on working under pressure with efficiency, integrity, and initiative, and exemplary time management skills, we would welcome your application to join our School Administrative team.
This role will commence beginning May 2023 with an induction and will include cross over training. This is a fixed term role covering a maternity leave period.
The role is full time, requiring 37.5 hours per week and is worked over 45 weeks per year. The additional 12 hours Board Secretary hours will be worked outside of these hours.
Remuneration will be paid in accordance with the Support Staff in Schools Collective Agreement, Grade 5 of the admin support pay matrix.
Please apply by sending your CV, cover letter and completed support staff application form to ellie.harvey@ncg.school.nz. We welcome your application no later than, 9:00am Monday 13th March 2023.
Heather McEwen
Acting Principal